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Birth Registration
Indonesia
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Indonesia
Birth Registration
Procedure and Certificates
Procedure and Certificates
Place
Where must births be reported?
Place of residence
Recommended Practice based on International Guidelines
Registration may be place of occurrence of place of residence. The civil registration law should clearly state the place where births must be reported. Reporting in the place of occurrence usually makes the registration process faster and easier for the informant. The determination of the place of usual residence may be in fact complicated for some people who have more than one residence or often move. In addition, reporting at place of occurrence facilitates declaration or notification by a health facility.
Countries with electronic systems for civil registration may allow more flexibility and allow reporting from anywhere the civil registration system can be accessed.
Article 3 of Law 23/2006 requires residents to report births to the Disdukcapil (registration office) or the Disdukcapil Technical Implementation Unit (UPT) where they reside.
Law Source
Time
What are the reporting periods for birth registration specified in law?
60 days
Recommended Practice based on International Guidelines
A clear deadline for reporting a birth, especially a short one, reduces the risk of misreporting or underreporting. The deadline is typically between 14 and 30 days.
A late birth registration occurs when a birth is reported after the legally specified time period, but within a grace period, usually one year after the vital event.
Delayed birth registration is the registration that occurs after the grace period has expired. Delayed birth registration may occur many years after the event, and may require additional evidence.
On-time birth registration is free of charge. The law does not explicitly state this, but it does allow for a fee for late registration. By implication, on-time registration is free.
Are there any fees or fine for late or delayed birth registration?
Yes
Recommended Practice based on International Guidelines
Fees are not effective in preventing late or delayed registration and may act as a disincentive for registration. If fees are charged for delayed or late registration, policymakers should consider having a fee-waiver process for those for whom fees are a hardship. More effective results to increase registration rates are observed through educational programmes aimed at the public. Some countries have opted to impose a penalty for failure to register or, more precisely, refusal to register, rather than impose a fee for late registration.
Law 23/2006, Art. 90, states that residents will be subject to a fine if they exceed the time period for reporting a birth. Presidential Regulation 96/2018, Art 73(2), requires civil registration officers to give verbal and written warnings first and impose fines in accordance with the population's ability.
What is the minimum information required for birth registration?
Minimum information is in accordance with UN guidance and registrar does not have discretion to register birth without all information.
Recommended Practice based on International Guidelines
The information required for legal purposes is minimal, and usually consists of: given name; surname; date of birth; birthplace; sex; and names of both the parents. It is preferable that information on both parents is provided but registration should not be denied if the mother cannot or will not name the father. Registrars should be authorized to complete registration with the available information to strive for universal registration. Failure to provide statistical data elements such as the weight of the child, should also not prevent birth registration.
Form F-1.01 requires basic information, including name, date of birth, place of birth, sex and name of parent(s). Some indigenous communities do not name children until a certain age. This can prevent the birth of the child being registered. There are no special accomodations for these communities.
What evidence is required for on-time birth registration?
Birth confirmation letter, marriage certificate or other proof of marriage, family book and electronic national ID card
Recommended Practice based on International Guidelines
Registrars should require proof as to the veracity of the information to be registered. Proof or evidence required for registration must be sufficiently stringent to provide assurance of the accuracy of the information without being so burdensome so burdensome as to discourage or prevent registration. Documentary evidence is always preferred. For birth registration, the most common form of documentary evidence is the notification of birth (from health sector or local leader), but if this is not available, testimony or affidavits of witnesses may be substituted.
Presidential Regulation 96/2018, Art. 33 requires citizens to submit: 1) a birth confirmation letter, 2) marriage certificate/book or other proof of marriage, 3) the family book, and 4) the e-KTP (electronic national ID card). A foreigner must submit: 1) a birth confirmation letter, 2) travel documents, and 3) e-KTP or a permanent residence permit card or a limited stay permit card or a visit visa. Permendagri 108/2019, Art 96(1), allows a civil registrar to record a birth reported by a foreigner without immigration documentation.
Are there additional or alternative documents required for late or delayed birth registration?
No
Recommended Practice based on International Guidelines
While late and delayed reporting should be discouraged, the procedures should not be so restrictive as to prevent late and delayed reporting of events. Laws that require a court order for late or delayed registration present a significant barrier to registration. For late registration (within 1-year grace period), the provision of a notification of birth, or other evidence required for on-time registration, should be sufficient. For delayed registration (after 1 year), the law may require additional evidence such as a witness statement.
Does the registrar (local or other level) have the authority to correct minor errors (such as data entry errors and typographical errors)? If yes, are such changes free of charge?
Yes
Recommended Practice based on International Guidelines
The civil registration agency should have authority to correct errors such as obvious spelling, date or typographical errors.Providing the registration agency with authority to make these types of corrections relieves the applicant of having to spend time and money applying to courts. No fee should be charged for minor clerical errors.
Does the registrar (local or other level) have the power to add omitted information (such as name of baby, in the case of late naming, and paternity information)? If yes, are such changes free of charge?
Recommended Practice based on International Guidelines
The civil registration agency should have authority to add information omitted in the original record, such as the late addition of a baby name within the time frame for late naming, or adding uncontested paternity information. Providing the registration agency with authority to make these types of amendments elieves the applicant of having to spend time and money applying to courts. No fee should be charged for adding omitted information
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Law Source
Birth Certificate
Is the original birth certificate provided free of charge?
Yes
Recommended Practice based on International Guidelines
Legislation should require the registrar, upon completion of registration, to issue an original birth certificate to the parents of the child free of charge. Ideally, the local registrar has the power to issue a birth certificate, as this will shorten the time frame for certificate issuance.
